Talk to a specialist about roc / mca compliance & annual filings.
WhatsApp for a Free ConsultationUnderstanding ROC / MCA Compliance & Annual Filings
Every company and LLP registered in India has ongoing statutory obligations under the Companies Act, 2013 and the Limited Liability Partnership Act, 2008. These obligations are administered by the Registrar of Companies (ROC), functioning under the Ministry of Corporate Affairs (MCA).
ROC compliance is not a one-time event — it is a continuous cycle of filings, resolutions, register maintenance, and disclosures that must be met year after year. Failure to comply attracts compounding penalties (which increase with delay), director disqualification, and in serious cases, the striking off of the company from the register.
Annual compliance for a Private Limited Company includes: holding Annual General Meetings (AGMs), preparing and filing financial statements (AOC-4), filing annual returns (MGT-7), maintaining statutory registers, conducting board meetings, and keeping Director KYC (DIR-3 KYC) up to date.
At Pixelex, we track every due date for every client and ensure timely filing so that penalties never arise.
Why This Matters
- Avoid Director Disqualification: If a company fails to file annual returns or financial statements for three consecutive years, its directors are disqualified from holding directorships in any company for five years.
- Avoid Penalties: Late filing of ROC forms attracts additional fees of ₹100 per day per form — these accumulate quickly and can run into lakhs for delayed filings.
- Company Struck Off: MCA can strike off a company from the register for persistent non-compliance, making it inactive and restricting the ability to transact.
- Bank & Investor Diligence: Banks and investors routinely check MCA filing status before sanctioning loans or making investments. A clean compliance record is essential.
- Operational Continuity: Many business activities — opening bank accounts, bidding for contracts, making regulatory filings — require the company to be in good standing with MCA.
Who Needs This Service?
- All Private Limited Companies and Public Limited Companies
- All LLPs (Limited Liability Partnerships)
- One Person Companies (OPCs)
- Foreign companies with a registered presence in India (Branch Office, Liaison Office, Project Office)
- Directors and partners looking to maintain a clean personal compliance record
Why Choose Pixelex
- Proactive reminders: We don't wait for you to ask — we send you advance reminders before every due date so filings are never rushed or missed.
- Event-based expertise: When something changes in your company (new director, share allotment, office change), we identify the required ROC filing and complete it promptly.
- Penalty resolution: If your company has fallen behind on filings, we assess the penalty position and execute compounding or regularisation through the CFSS (Companies Fresh Start Scheme) or other applicable mechanisms when available.
Our Process
- 01
Compliance Calendar Setup
We map all statutory due dates for your company/LLP based on your financial year end, AGM date, and other company-specific events.
- 02
Financial Statement Preparation & Audit Coordination
We coordinate with your auditors (or conduct the audit ourselves) to ensure financial statements are prepared and approved by the board in time for filing.
- 03
Annual Return Filing (MGT-7 / MGT-7A)
We prepare and file the Annual Return, which discloses shareholding pattern, directors' details, indebtedness, and other company information.
- 04
Financial Statement Filing (AOC-4 / AOC-4 CFS)
We file the company's audited financial statements with the ROC within the prescribed deadline.
- 05
Event-Based Filings
Throughout the year, we handle event-based filings as they arise: change of directors (DIR-12), registered office change (INC-22), increase in authorised capital (SH-7), allotment of shares (PAS-3), and more.
- 06
Director KYC (DIR-3 KYC)
We ensure all directors complete their annual DIR-3 KYC filing to keep their DINs active.
Frequently Asked Questions
What is the due date for filing AOC-4 and MGT-7?
AOC-4 (financial statements) must be filed within 30 days of the AGM. MGT-7 (annual return) must be filed within 60 days of the AGM. For most companies with a 31 March financial year end, the AGM must be held by 30 September, making the respective filing due dates 30 October and 29 November.
What happens if we miss the AGM deadline?
The company can apply to the Regional Director for extension of time to hold the AGM. Failure to hold an AGM attracts a penalty on the company and each officer in default.
What is DIR-3 KYC and who must file it?
DIR-3 KYC is the annual KYC process for all directors holding a DIN. It must be filed each year before 30 September. If not filed, the DIN is deactivated, preventing the director from signing any MCA forms until reactivated (with a penalty fee).
Our company was inactive for two years. Is it struck off?
MCA can strike off companies that have not filed returns for two consecutive years. If your company has been struck off, revival is possible through an application to the NCLT under Section 252 of the Companies Act. We advise on and handle this process.
What is the difference between MGT-7 and MGT-7A?
MGT-7A is a simplified annual return for OPCs and small companies (as defined under the Companies Act) — it requires less information than the standard MGT-7. We determine the correct form applicable to your company.